Best Printers For Small Business Of 2021: 5 Ideas

A printer that can multitask multiple activities is essential for a small business, whether printing flyers, handling office work claims, or generating hard-copy documents. Because a few employees may need to share this printer, the best small business printer should be able to handle a large number of pages at a low cost and without running out of ink all the time. Pages should print fast, and these printers should have capabilities such as duplex printing or an automated document feeder to ease your task. The article below will show you the five best printers for small businesses currently on the market.

Maria Lebsack By, Maria Lebsack
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Buying Guide

Multi- or Single-function Printer

We initially wondered if every small firm required printing, scanning, photocopying, and faxing in one piece of equipment. Wouldn't a single-function printer suffice in many cases – and be less expensive?

Staples' vice president of merchandising, Daniel Wegiel, acknowledged that multifunction or all-in-one printers had become the first option for small businesses. Still, he believes they are the appropriate decision most of the time.

All-in-ones take up less space, consume less energy, and tremendous cost less than purchasing single-purpose devices to fulfill each of those activities. However, there are times when a single-function printer is preferable.

Some road warriors require tiny mobile printers for their vehicles, which are always single-function. Graphics and visual professionals frequently need wide-carriage machines to print large-format documents — and, once again, they are always single-function.

Many small companies may also have one multifunction printer that can do a range of jobs, including color printing, and a single-function monochrome printer, generally a laser, for text document printing.

Do you need to fax?

There are three-in-one printer versions that do not include fax functionality. If a company requires it occasionally, it can scan the document and attach the resultant picture to an email or utilize a computer fax service.

Because of this, business resellers rarely stock multifunctions without fax. Furthermore, manufacturers mainly provide three-in-one multifunction printers for consumers. And, as we'll see, small firms should avoid consumer-targeted items for a variety of reasons. It is one of a few things to consider for small companies returning to the multifunction printer market.

New in All-in-One Printers

Some desired, once-premium features, like Wi-Fi connection, automated document feeders, and duplex printing (automatic two-sided printing), have gone downmarket to the point that even low-cost printers now incorporate them.

Duplex printing allows for substantial savings in paper expenses while also lowering the carbon footprint. Wi-Fi can make it much easier to connect PCs to networked printers. Document feeders that automatically route papers piled in a tray into the scanner, according to Wegiel and Lichner, are now a must-have feature for most corporate customers.

Small companies who make the mistake of purchasing all-in-ones without a document feeder are usually dissatisfied, they claim, because it requires manually placing each page of a multi-page document on the scan bed – a time-consuming and laborious job.

Web-Enabled Business Printers

Many all-in-one printers are now "Web-enabled," meaning they can print from the Internet as well as from smartphones and tablet PCs. These items must be linked to a local network and have a Web or email address and the ability to receive print jobs transmitted over the Internet, often as email attachments.

Hewlett-ePrint Packard's technology pioneered the field. Other manufacturers, such as Epson, now provide comparable capabilities, with some utilizing Google's Cloud Print services.

Employees may print papers from their cellphones or laptops on the way to work and have sheets ready for them - and print to a customer's, supplier's, or hotel business center's printer more simply.

Pro-Line Inkjet Printers

Perhaps the most crucial development in recent years has been introducing inkjet all-in-one printers by Hewlett-Packard with its OfficeJet Pro brand. And subsequently, Epson, with its WorkForce Proline, competes head-to-head with the laser multifunctions that formerly dominated the corporate market.

These devices are designed to compete with low-cost to mid-level color lasers. These are goods that are generally priced at about $500. They are quicker than other inkjets and have the paper-handling capability and durability to handle high-volume printing. They are unquestionably a less expensive option to the laser.

They may also be loaded with higher-capacity ink cartridges, which saves money in the long run and decreases intervention frequency to virtually that of laser printers and their long-lasting toner cartridges.

Top 5 Best printers for small business


Editor Choice #1 Best All-In-One Printer For Small Business: Canon G7020
Editor's Rating
9.8
Editor's Rating: 9.8
Canon

The Canon GX7020 is the most excellent all-in-one printer for small businesses that we've evaluated. This inkjet printer employs a refillable super tank ink technology to provide very high page yields and an incredibly cheap cost-per-print, reducing maintenance. It warms up quickly enough to print the first page, and its touchscreen display is simple to use.

The printer is well-made and durable, with simple access to paper jams on the back. The flatbed scanner boasts a high scan resolution and color depth, and its automated document feeder can process double-sided documents. It can fax and has excellent networking choices like Ethernet, Wi-Fi Direct or router, Apple AirPrint, and Mopria Print Service. It also can print straight from USB flash drives.

Unfortunately, it only prints decent-looking photographs with poor color fidelity and a lot of grain, but it should be enough for casual use. Furthermore, while it generally prints rapidly, it is still slower to print papers than some other alternatives. However, it has a big input tray capacity and is compatible with a wide range of paper types, making it an excellent printer for small or home offices and one of the finest all-in-one printers we've tested.

Editor Choice #2 The Runner-up: Canon Imageclass MF743CDW
Editor's Rating
9.6
Editor's Rating: 9.6
Canon

The Canon imageCLASS MF743Cdw is an excellent all-in-one printer intended for use in small or home offices. It includes a flatbed scanner for big manuals or books and an automated document feeder with duplex scanning. While toner cartridges are costly, they have incredibly high yields. It means they won't need to be replaced as frequently, which helps to keep expenses down. 

Furthermore, while being a laser model intended for office usage, the quality of printed pictures is noticeably higher than that of the lower-end variant, the Canon imageCLASS MF644Cdw. It has a wide range of connectivity options, making it simple to connect to.

If you prefer a laser printer and want to save money on the first purchase, choose the Canon imageCLASS MF743Cdw. It doesn't offer the exact high page yield or low cost-per-print as the Canon GX7020, but it's less expensive and prints with laser technology. It generates more realistic colors and patterns of color documents significantly faster. 

Each cartridge includes an integrated drum unit, so you won't need to purchase one separately when replacing the toner. However, its three-color toner cartridges can be costly to return, and its flatbed scanner lacks the MAXIFY's scan quality.

Choose the MAXIFY if high page yields and low cost-per-print are essential to you. However, if you want a laser device and want to save money on the initial purchase, the imageCLASS is the way to go.

The Canon imageCLASS MF445dw is the best small office printer for monochrome printing that we've tested. This all-in-one laser printer is extremely well-built, with simple access to toner cartridges and paper jams. It has an excellent scanner with a flatbed and an automated document feeder that can scan double-sided documents and copy and fax capabilities. The scan resolution isn't as perfect as some other alternatives, but it should be sufficient for scanning black-and-white documents.

It has an extremely high black print page yield, and it also supports high-yield toner cartridges, which should last you even longer, but we haven't tried them. Because the toner cartridge will not need to be replaced frequently, the cost-per-print stays extremely low. It also produces black-and-white text pages fast. Ethernet, USB, Wi-Fi, AirPrint, and Mopria Print are all options for connecting to it. You may also utilize an external storage device. However, SD cards are not supported.

Unfortunately, it may not be the best option if you need to print in color on occasion because it is monochrome. It's awful for printing photographs, even in black and white, like most laser versions, with images looking washed out and missing clarity. It also lacks Bluetooth connectivity, which may upset some users. Nonetheless, this is an excellent choice for small companies, mainly if you just print in black and white.

4 Best Value: BROTHER MFC-L2710DW
Editor's Rating
9.3
Editor's Rating: 9.3
Brother

Check out the Brother MFC-L2710DW if you want something less expensive for black-and-white printing. It doesn't produce as many pages as the Canon imageCLASS MF445dw, and its automated document feeder doesn't allow duplex scanning, but it's less expensive and has a higher scan resolution. It takes longer to warm up, but the following pages print faster than the Canon, which is helpful if you frequently print extensive reports or documents. 

Although its page yields are significantly lower, its cost-per-print is just slightly higher due to the much cheaper cartridges, which may be preferable if you don't plan to print in large quantities. Because of its better screen, significantly greater page yield, and duplex-scanning automatic document feeder, the Brother MFC-L2750DW is a superior overall pick. However, it's tough to locate at the time of writing.

Choose the Canon if you value high page yields and the ability to scan double-sided documents swiftly. Choose the Brother if you require something less expensive and a higher-resolution scan.

The Epson WorkForce Pro WF-3820 is the best small office printer in the budget category that we've evaluated. The build quality is excellent, with a solid feel to the machine, substantial paper trays, and simple access to any paper jams and ink cartridges. The touchscreen display is impressive and has simple options, so using the printer should be simple.

It boasts excellent scanning capabilities, including a self-standing flatbed scanner, an automated document feeder for processing lengthy documents, and built-in fax. The cost-per-print is impressive, and it prints black text documents rapidly. Because there are three color cartridges, you just need to change the ink that has gone out. Photos appear promising, with highly true colors, and there are many ways to print, including Wi-Fi and straight from USB flash drives.

Unfortunately, its automated document feeder does not support duplex scanning, which may be problematic if you need to handle large documents. Furthermore, the black page yield is low, and while the color page yield is acceptable, you'll still need to replace the cartridges frequently. This printer is adequate for a small business and an excellent alternative for those on a tight budget.

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Conclusion

Our suggestions above are what we believe are the best printers for small companies for most individuals right now. We consider the pricing, guest comments, and availability.

If you want to conduct your research, here is a collection of all our printer reviews. Be cautious not to get too engrossed in the details. While no printer is perfect for every use, most are good enough to satisfy virtually everyone, and the differences are frequently subtle unless you search for them.


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Maria Lebsack By, Maria Lebsack
Maria Lebsack is a gifted Music Producer with seven years of building fantastic sound tapestries and taking artists to the next level. Inspiration and motivation, coaxing the best performances out of artists and delivering a tight finished product. In 2006, He studied in Driscoll School of Music and graduated in Bachelor of science: Music Engineering LA, England. He worked as assistant Music Producer with Behemoth Records in business Minor. He has not only strong knowledge of movie scores, musical instruments, but he also has experience with theatrical, industrial and concert touring. He likes playing guitar, piano and drum set. He wants to share his reviews to everyone choosing one of favorite musical instruments.